Returns & Refund Policy
Returns, Refunds & Faulty Items for Custom Workwear Orders
This policy explains how returns, refunds and order issues are handled for KMVT Workwear orders, including custom printed workwear, embroidered garments, blank items and customer-supplied garments.
Important Information
- Personalised, printed, embroidered or bespoke items cannot normally be returned simply because you have changed your mind.
- Consumers purchasing non-personalised blank items online normally have 14 days after delivery to notify us of cancellation and a further 14 days to return the goods.
- Blank garments may be inspected and tried on as they would be in a shop. However, excessive handling or use may result in a lawful deduction for diminished value.
- Faulty, incorrect or not-as-described items should be reported as soon as possible.
- Please contact us before returning an item so we can provide the appropriate return instructions.
- Your statutory consumer rights are not affected.
Personalised & Custom-Made Products
Many KMVT Workwear products are made to order and customised to your requirements. This includes garments with printing, embroidery, names, logos, artwork, custom positions or other personalisation.
Under Regulation 28(1)(b) of the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, the standard 14-day change-of-mind cancellation right does not apply to goods made to the consumer’s specifications or clearly personalised.
Custom or personalised items:
- Cannot normally be cancelled, returned or exchanged simply because you have changed your mind.
- Are not normally eligible for a change-of-mind return because the customer selected the wrong size, colour or product option.
- Are not normally eligible for a change-of-mind return where the approved or submitted artwork, spelling, logo position or design has been produced as requested.
- Remain covered by statutory rights if they are faulty, incorrectly supplied or not as described.
Production may begin shortly after your order is confirmed. Once production has started, changes or cancellations may no longer be possible.
Nothing in this section excludes or restricts your statutory rights to an appropriate remedy where goods are faulty, incorrect or not as described.
Non-Personalised Blank Items
If you purchase a non-personalised blank item online as a consumer, you normally have the right to cancel your order within 14 days after receiving the goods, without needing to give a reason.
After notifying us of cancellation, you must send the goods back within a further 14 days.
Blank item returns:
- You must notify us of your decision to cancel within 14 days of receiving the goods.
- You must return the goods within 14 days of notifying us of cancellation.
- You may inspect and try on a garment as you reasonably would in a shop to check its size, fit, nature and characteristics.
- Garments should not be worn or used beyond what is reasonably necessary for inspection.
- If excessive handling or use reduces the value of the goods, we may make a lawful deduction from the refund.
- Unless we agree otherwise, you are responsible for the direct cost of returning the goods.
- We may withhold the refund until we receive the returned goods or you provide evidence that you have sent them back, whichever occurs first.
Once the return or proof of return has been received, we will issue any refund due without undue delay and no later than 14 days afterwards.
Where required by law, the refund will also include the original standard delivery charge. If you selected a more expensive delivery service, we are not required to refund the additional cost above our least expensive standard delivery option.
Refunds will normally be issued using the original payment method, unless you expressly agree otherwise.
Faulty, Incorrect or Not-as-Described Items
If you believe an item is faulty, incorrect or not as described, please contact us as soon as possible after discovering the issue.
We encourage customers to report faults promptly, preferably within 30 days of delivery, so we can investigate and resolve the matter efficiently. However, this is not a deadline that removes your statutory consumer rights.
When reporting an issue, please include:
- Your order number.
- Your name and contact details.
- A clear description of the issue.
- Photographs showing the problem, where possible.
- Whether the item has been worn.
- Whether the item has been washed.
Please contact us before returning an item so we can review the issue and provide appropriate return instructions. This allows us to arrange a suitable return procedure and avoid unnecessary postage costs.
We may need to inspect the item to establish the cause of the problem and determine the appropriate remedy. This process does not restrict your statutory rights.
Reporting a problem promptly helps us investigate the circumstances, but a delay in contacting us does not automatically remove your legal rights.
Refunds, Replacements & Remedies
If an item is faulty, incorrectly supplied or not as described, we will provide the appropriate remedy in accordance with your statutory rights under the Consumer Rights Act 2015.
Depending on the circumstances and the applicable legal rights, this may include a repair, replacement, refund or price reduction.
If a fault is confirmed:
- We will review the issue and confirm the appropriate next steps.
- We may arrange a repair, replacement, refund or price reduction as required by law.
- Where a refund is legally due, it will be processed within the applicable statutory time frame.
- Where appropriate, we will arrange or cover reasonable return costs for faulty goods in accordance with your statutory rights.
- If an item is inspected and found not to be faulty, we will explain our findings. Any proposed re delivery costs will be considered in accordance with applicable law.
Remedies for faulty products are separate from the change-of-mind cancellation rules for non-personalised blank items.
Nothing in this policy removes or limits any remedy available to you under UK consumer law.
What Is Not Considered a Fault
Some small differences are normal with garments, printing and embroidery. These issues do not usually qualify as faults unless the item is otherwise faulty, incorrect or not as described.
The following are not normally treated as faults:
- Minor colour variations between screen images and finished items.
- Slight variations in print or embroidery placement within reasonable production tolerances.
- Natural differences in fabric texture, garment shade or material finish.
- Normal wear and tear after use.
- Damage caused by incorrect washing, ironing, drying or garment care.
- Damage occurring after delivery that is unrelated to a fault existing at the time of supply.
- An incorrect size selected by the customer where the supplied garment matches the order.
- Dissatisfaction based solely on personal preference where the garment and customisation match the agreed order details.
Each reported issue will be considered according to its circumstances. If a product is faulty, incorrect or not as described, your statutory rights remain applicable.
Customer-Supplied Garments
If you provide your own garments or items for printing, embroidery or other customisation, please be aware that their fabric, construction, age and condition may affect the outcome.
We will exercise reasonable care and skill when working on customer-supplied garments. However, some fabrics and garment types carry increased production risks that cannot always be eliminated.
Customer-supplied items:
- Should be suitable for the requested printing or embroidery process.
- May react differently depending on fabric type, construction, coating, age, treatment or existing condition.
- May carry risks such as thread catching, needle damage, fabric distortion or marking during embroidery.
- May be refused if we consider them unsuitable for the requested work.
- May require an explanation of specific production risks and your informed agreement before we proceed.
Even where reasonable care and skill are exercised, occasional issues may occur because of the characteristics of the garment or the mechanical processes involved.
If we identify an item as unsuitable or higher-risk, we may advise against carrying out the work or refuse the order.
Where we agree to proceed after clearly explaining specific risks, those risks will be considered when assessing any subsequent damage or complaint.
We are not responsible for damage arising solely from inherent garment characteristics or disclosed risks where we have exercised reasonable care and skill.
If damage results from our failure to exercise reasonable care and skill, we will take responsibility in accordance with applicable law.
Any appropriate remedy will depend on the circumstances, including the cause of the damage, the condition of the garment and its reasonable value.
Nothing in this policy excludes or restricts liability that cannot lawfully be excluded. Further information is available in our Terms and Conditions.
How to Contact Us About a Return or Refund
If you need to report a fault, request a return for a blank item or ask about a refund, please contact us before sending anything back. We will explain the appropriate return procedure and next steps.
Please include your order number when contacting us, where available, so we can locate your order and assist you more efficiently.
If you are exercising a statutory cancellation right, a clear statement of your decision to cancel is sufficient. You do not need our permission to exercise that right.
Need Help With an Order?
If you believe there is a problem with your order, contact us as soon as possible so we can review the issue and advise you on the next steps.
